HOW IT WORKS?

Efficient. Transparent.

Built Around You.

At Sapphire Digital Accounting, we integrate seamlessly with your business finance function. Our structured workflow ensures security, accuracy, and timely delivery—while giving you full visibility and control.

OUR COMMITMENT

Your finance partner, not just a service provider

Seamless Integration Full Visibility Total Control
01

Initial Consultation & Discovery

  • Understand your business structure, finance goals, and operational challenges.
  • Review your IT setup, software environment, and reporting requirements.
  • Identify compliance and efficiency gaps to build a tailored approach.
02

Evaluation & Solution Mapping

  • Assess data flow, finance processes, and team structures.
  • Recommend delivery via VPN/Remote Desktop or Cloud Access.
  • Define responsibilities, communication protocols, and security measures.
03

Custom Proposal & Engagement

  • Documented scope of services (bookkeeping, AR/AP, compliance, reporting, etc.).
  • Turnaround times, pricing model, and SLAs agreed in advance.
  • Engagement structured for scalability and transparency.
04

Trial Run & Calibration

  • Initial sample jobs processed on your nominated software.
  • Feedback collected from your team to fine-tune processes.
  • Adjustments implemented for smoother collaboration.
05

Full-Scale Operations

  • Secure access provided through VPN or cloud-based accounting platforms.
  • Finance tasks (bookkeeping, AR/AP, compliance, reports) executed seamlessly.
  • Senior accountants perform review and quality checks before final delivery.
  • All outputs stored in designated folders or systems for easy retrieval.
06

Ongoing Support & Refinement

  • Dedicated account manager ensures consistent communication.
  • Monthly/quarterly reviews to improve turnaround and compliance.
  • Continuous process enhancements aligned to business growth.

Delivery Models

Remote Desktop / VPN Access

(On-Premise Model)

  • Our accountants log in securely via VPN/Remote Desktop.
  • Work is completed on your in-house/server-based accounting software.
  • Final reports and files stored in designated folders as per your instructions.

Cloud-Based Accounting Access

(Vendor Access Model)

  • Secure logins created for Sapphire on your cloud accounting platform (Xero, MYOB, QuickBooks, etc.).
  • Our team processes data in real time, just like an in-house finance function.
  • Enables direct collaboration, live updates, and instant access to reports.
WORK PROCESS FLOW

Seamless. Secure. Transparent.

Our step-by-step workflow ensures every task is delivered with accuracy, compliance, and full visibility.

01

Business Provides Work Brief & Source Data

Data shared securely via VPN access or cloud-based accounting software (Xero, MYOB, QuickBooks, etc.).
Supporting documents (invoices, bank feeds, payroll data, shipping docs) provided.
02

Sapphire Team Acknowledges Receipt

Secure login to your system.
Confirmation sent to your finance manager or designated contact.
03

Document Review & Verification

Source documents checked for completeness and clarity.
Missing or unclear items flagged and sent back for clarification.
04

Job Scope Breakdown & Time Budgeting

Tasks itemised with estimated turnaround times.
Budgeted hours shared for approval before proceeding.
05

Processing & Accounting Tasks

Execution of tasks (bookkeeping, AR/AP, reconciliations, compliance).
Work performed directly on your nominated accounting platform.
Shipping/operational finance tasks handled where applicable (EDI, freight, 3PL coordination).
06

Queries Raised (If Any)

Clear, reference-based accounting queries raised with your team.
Processing paused until confirmation is received.
07

Partner Business Responds

Client team provides responses/approvals.
Sapphire resumes processing seamlessly.
08

Final Review & Draft Reports Prepared

Internal quality checks by senior accountants.
Draft reports prepared for your review (e.g., AR/AP ageing, reconciliations, BAS, cost reports).
09

Review & Finalisation

Business reviews draft outputs and provides sign-off.
Finalised reports and reconciliations delivered back via secure folders/cloud platform.

Our structured process flow ensures accuracy, speed, and compliance—giving your finance team complete peace of mind and freeing up time for business growth.